Belgium business visa from India: the official document checklist, decoded

The checklist, as published

Condensed from the official document linked above; wording is the mission's, shortened. Where the mission names an official form it is listed under "Forms". Always download the current version from the source link on the day you apply.

1. National passport with validity of at least 3 months after the end of the planned journey
2. Completed and signed application form with 1 recent colour photograph (5x3cm), white background, glued on the form
3. Copy of the passport identity page and copy of the most recent Schengen visa with stamps
4. Invitation letter from the Belgian company stating the exact purpose and period of the visit
5. Hotel reservation for the total duration of the stay in Belgium
6. Confirmation letter of the company in India explaining purpose and duration and guaranteeing to cover all costs during the stay
7. Proof of financial means: recent 3 month bank statements, income tax papers, 3 last salary slips
8. Copy of travel insurance valid in Belgium and Schengen, minimum EUR 30,000 or rupee equivalent; recognised local insurers list
9. Copy of flight ticket reservation

Forms named by the mission

• Online application form via VisaOnWeb
• Approved travel medical insurers list (March 2026)

Notes the mission attaches

• Same 'guarantees for return' paragraph as tourism.
• Submission of old passports with previous trips can be useful (maximum of 2 passports in total).
• Submit a minimum of 1 month before travel; earliest three months before; fee non-refundable; no change of purpose or prolongation.
• This checklist covers business and professional reasons, traineeship or training, cultural, sporting, conference or other (not religious) events.

What each item is for

Every Schengen checklist is Article 14(1) of the Visa Code made specific: (a) purpose of the journey, (b) accommodation, (c) means of subsistence for the stay and the return, (d) information enabling an assessment of your intention to leave before the visa expires. Read the list above with those four heads in mind: bookings and invitations answer (a) and (b); bank statements, salary slips and tax returns answer (c); employment, business, family and property papers answer (d). Our documents guide explains each head, and the cover-letter guide shows how to make them agree.

For business the counterpart's letter is the anchor: who is inviting, why, for how long, and who pays. Consulates verify it by phone; a counterpart who cannot be reached is the classic route to ground 12 on the refusal form.

Fee, as stated by the mission

"The handling fee for a short term stay visa (C) is 90 euro, except for children between 6 and 12 years old, which is 45 euro, and children up to 6 years old, which is free; paid in Indian rupees at the exchange rate communicated by the Embassy of Belgium in New Delhi. Applicants submitting their files at the Belgian VAC shall be levied a service fee of INR 2750 (inclusive of taxes); applicants exempt from the visa fee are not exempt from the service fee (page last updated June 30, 2026)." (source) The euro amounts are fixed by Article 16: EUR 90 adults, EUR 45 children six to eleven, free under six.

Belgium's record for applications lodged in India

In 2025 Belgium decided 33,333 applications lodged in India and refused 7.7% (all-India average 15.7%); 89.6% of visas issued were multiple-entry. Its consulates: Mumbai (4.5%), New Delhi (14.0%). Which one handles you depends on your state of residence: see the Belgium country page.